…and how to avoid them, with a little help from Wharf Events.
When it comes to end-of-year celebrations, the difference between another work function and a wow-worthy experience often comes down to a few small (but crucial) details. Our events team at Wharf Events has seen it all, from the planners who nail it months out, and the ones who call in December wondering if we can fit in a 120-person event tomorrow!
So, before you start sending invites and ordering name tags, here are the top five mistakes we see companies making when planning their Christmas party.
1. Leaving It Too Late
December dates disappear faster than a round of canapes. The best venues (and suppliers!) often book out by late-October or earlier.
Our advice: Lock in your venue early, and confirm guest numbers sooner rather than later. Once your date’s secure, everything else flows easily.
2. Forgetting The Purpose
A Christmas party isn’t just a box to tick. It’s a celebration of your people – all their effort, teamwork, and wins from the year that’s been. It’s a chance to connect outside the office, and to
Our advice: Tailor your event to reflect your company culture. Want relaxed and social? Opt for a golden hour cocktail format. Need something polished? Try a sit-down soiree with speeches.
3. Overlooking Dietary Needs
It’s the easiest way to unintentionally exclude people, and the easiest to avoid.
Our advice: Gather dietary requirements early. Our chefs are experts in creating menus that cater to a range of needs (think gluten-free, vegetarian, dairy-free, and beyond) without compromising flavour or presentation.
4. Skipping the Tech Talk
Sound, lighting, and presentations can make or break the flow of your event, especially if you’re planning awards, speeches, or entertainment.
Our advice: Confirm your AV needs upfront. Wharf Events is fully equipped with an in-house system, and our team can help you coordinate microphones, screens, playlists, and even advise on live entertainment.
5. Neglecting the Little Touches
It’s often the finishing details – signage, styling, music – that turn a good event into a great one.
Our advice: Don’t underestimate the ambience. Our hanging greenery, dimmable lighting, and marina views already set the scene, but think about elevating it with thoughtful styling that fits your theme and tone.
The Wharf Events Difference
We don’t just provide a space, we help you curate an experience. From the first enquiry to the final glass poured, our team ensures every element runs smoothly and on-brand for your company.
If you’re planning your 2025 Christmas party, now’s the time to start.
Get started with our instant quoting tool here.